TPS #6 How I Constantly Improve my Workflow

Read Time: 4 minutes

Welcome back, Solopreneurs

Running a business online by yourself and trying to grow an audience on social media is incredibly taxing.

That being said, it's of the utmost importance to stay organized, so you don't get overwhelmed & burned out.

In today's letter, we will go over the systems I use to manage my crazy life.

AND where to even start if you're new to the productivity lifestyle.

First things first, you need to identify where you're lacking.

Everyone sort of knows where they could improve, but it's important to write it down and make it real for yourself.

Once I've identified where I am inefficient, I run through this checklist:

• Can I automate ?

• Can I delegate ?

If the answer to both is no.

• How can I speed this up?

If you can automate it, utilize technology.

You and I are only one person running a business, so investing in the right tech to automate repetitive tasks is super important.

I recommend using tools like Bardeen.io and Make.com

• Out of all the automation tools I have researched, these two offer the most bang for your buck.

Having a platform to manage all of your projects, tasks, meetings, notes, and everything else is essential.

I use Notion in a custom workflow dashboard to manage business.

It looks something like this. ( SImplicity always wins.)

But you can use anything that works for you, such as:

• Obsidian

• To doist

• Habitica

• Google Drive

• Microsoft One Drive

To each their own.

Break up Large Projects

If you come across a project that isn't directly actionable.

Break it up into small actionable tasks that are realistic and achievable.

To explain this better, here is an example from my life.

• Project: Switch to Converter Kit

That's not directly actionable, so I am going to break that up into realistic tasks.

• Make an account.

• Move subscriber list.

• Learn the basic mechanics

• Setup first sales funnel

When I do this, I don't feel overwhelmed by the big project of moving to Converter Kit.

Instead, I know exactly where to start and what to do when I finish one task.

I am less overwhelmed this way and won't get burned as quickly.

Set a Timeline.

I don't know who said it. But it has been said that your task fills the space of the timeline you put it in. So if you give yourself 5 days to do the task, you'll do it 5 days. If you give yourself 5 hours, you'll get it done significantly faster.

The key is just to set realistic timelines and deadlines.

Elon musk said something similar about cleaning your house.

If you give yourself 30 days to clean it, it will take you 30 days. But, if you give yourself 30 minutes, you will manage to clean your whole house in 30 minutes.

That being said, don't overstress yourself with deadlines.

Focus on projects that will move the needle.

Each and everyone's workflow is different, and the way we navigate our lives is different.

But the steps I listed above have served me well, and I wanted to share that with my subscribers.

If there is anything to take away from this letter, it's this:

Keep it simple, and focus on one task at a time.

That's the most important thing to remember to avoid burnout.

Plus, when you single-task and finish the task, you feel even more motivated to keep grinding.

That's a wrap for today, guys!

If you learned something from this letter, consider sharing it with a friend :)

It's free!